Hillsboro, Kansas

September 22, 2011

1. The city council met in special session on Thursday, September 22, 2011 at 4:00 p.m. in council chambers with Mayor Delores Dalke and Council members Marlene Fast, Shelby Dirks & Bob Watson present. Absent: Council member Byron McCarty.

2. Others Present: Adam Stewart, Hillsboro Star Journal; Don Ratzlaff, Hillsboro Free Press; Bill Glazner & Jodi Baerg, Adams, Brown, Beran & Ball, CPA’s; David Perry, Boy Scout working on merit badge; Dan Baldwin, City Attorney; Larry Paine, City Administrator; and, Jan Meisinger, City Clerk.

3. CALL TO ORDER – Mayor Dalke called the meeting to order at 4:00 p.m.

4. PUBLIC COMMENTS – none

5. APPROVAL OF MINUTES – The minutes of the 9-22-11 regular meeting were approved as distributed.

6. VOUCHERS – Motion was made by Council member Watson and seconded by Council member Fast to approve the vouchers in the amount of $388,399.48. Motion carried unanimously.

7. 2010 AUDIT REPORT – Bill Glazner & Jodi Baerg presented the city’s 2010 audit. Mr. Glazner apologized for the delay because this was a first-year audit, and he did not expect delays in the future. He reviewed the financial statements, audit opinion letter & audit management letter. There was a list of recommendations for the city, CVB & library. There were no budget violations in 2010. Ms. Baerg said she was impressed by how well the city functions, how well we work with each other; and the checks & balances we have in place. She felt that overall, we were doing a good job compared to other cities our size. Motion was made by Council member Dirks and seconded by Council member Watson to approve the audit report. Motion carried unanimously.

8. ELECT MAYOR DALKE AS VOTING DELEGATE FOR NATIONAL LEAGUE OF CITIES MEETING – Motion was made by Council member Watson and seconded by Council member Fast to elect Mayor Dalke as the voting delegate for the National League of Cities meeting. Motion carried unanimously.

9. ADOPT ORDINANCE 1211 FOR 2011 STANDARD TRAFFIC ORDINANCE – Motion was made by Council member Watson and seconded by Council member Dirks to approve Ordinance 1211 – (AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF HILLSBORO, KANSAS; INCORPORATING BY REFERENCE THE “2011 STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES”, 39^TH EDITION; PROVIDING CERTAIN PENALTIES; REPEALING SECTION 16-101 OF THE CODE OF THE CITY OF HILLSBORO, KANSAS, PERTAINING TO THE 2010 EDITION OF THE STANDARD TRAFFIC ORDINANCE; REPEALING ORDINANCE NO. 1193; AND CONFIRMING ALL OTHER PROVISIONS OF CHAPTER XVI OF SAID CODE OF THE CITY OF HILLSBORO). Council was polled with the following vote: Fast, yes; Dirks, yes; Watson, yes. Motion carried unanimously.

10. ADOPT ORDINANCE 1212 FOR 2011 UNIFORM PUBLIC OFFENSE CODE – Motion was made by Council member Watson and seconded by Council member Fast to approve Ordinance 1212 – (AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF HILLSBORO, KANSAS; INCORPORATING BY REFERENCE THE “2011 UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES” 27^TH EDITION; REPEALING SECTION 12-101 OF THE CODE OF THE CITY OF HILLSBORO, KANSAS; REPEALING ORDINANCE 1194; AND CONFIRMING ALL OTHER PROVISIONS OF CHAPTER XII OF SAID CODE). Council was polled with the following vote: Fast, yes; Dirks, yes; Watson, yes. Motion carried unanimously.

11. SPORTS ACHIEVEMENT SIGN – This item was discussed at the previous city council meeting. Motion was made by Council member Fast and seconded by Council member Watson to authorize staff to prepare an application by the Chamber of Commerce for a variance to move the sports achievement sign. Motion carried unanimously.

12. PAY ESIMATE #1 – SEWER PROJECT – Motion was made by Council member Watson and seconded by Council member Dirks to approve Pay Estimate #1 to Reynolds Inliner, LLC for work done on the sewer collection system in the amount of $34,114.50. Motion carried unanimously.

Motion was made by Council member Dirks and seconded by Council member Watson to approve Invoice 8295 to EBH & Associates in the amount of $13,500.00. Motion carried unanimously.

13. BOARD APPOINTMENTS – none

14. CITY ADMINISTRATOR’S REPORT –

J-Turns – Council received copies of the proposed ordinance prohibiting J-turns. This will be on the agenda for the next council meeting.

16” Finish Mower – There is a used 16” finish mower on the Purple Wave Auction that Dale is interested in purchasing for next year’s mowing season.

Safe Routes to School – The city received notification from KDOT that our Safe Routes to School application has been approved at a maximum of $15,000.00.

15. ADJOURNMENT – Motion was made by Council member Watson and seconded by Council member Fast to adjourn at 4:48 p.m. Motion carried unanimously.

DELORES DALKE, MAYOR

ATTEST:

JANICE K. MEISINGER, CITY CLERK